8. Utilize all the available time. If someone is a little late, don’t wait for the colleague in total silence. Instead, use that time to reiterate the background information and key goals of the meeting with participants who have already joined.
9. Actively facilitate. This is key in remote meetings. Meeting leaders must embrace the role of facilitator. Draw in virtual attendees (for example, “Sarah, please share your thoughts”) to keep them engaged. You might even consider keeping a tally to be sure all are contributing and all voices are heard, as some successful professors do. Avoid the generic question, “Any questions?” Instead, call on people specifically. Lastly, don’t let people ramble or go off course; kindly interrupting, if necessary, is your job as a meeting leader.
10. End meetings well. With a few minutes left, be sure to clarify the takeaways. Identify the people or groups responsible for each action item. Don’t let anyone leave your meeting wondering what was accomplished or what the next steps are.
Most of this advice will become natural to you with experience. But for now, I suggest you note these tips to check every time you set up a call.
Source: The Surprising Science of Meetings: How You Can Lead Your Team to Peak Performance (Oxford University Press, 2019).