A Note from Monica
What types of routines do you have in your life these days? Have you found yourself modifying or developing new routines since COVID?
The past several months have been all about developing new routines for us. First, I was establishing my family’s new normal. My husband, Peter, and I both work for the same college and we have been working remotely since the College’s initial physical closedown in March 2020. These new routines included who would exercise when (my gym shut down but thankfully we invested in The Mirror
early on) and deciding who would work where (I got the home office and Peter generously took the dining room table).
Pre-pandemic, I wasn’t much for conducting a weekly preview. Rusty and I heavily plan out our research projects and speaking engagements so that we are typically always working on one milestone or another. However, generally speaking, I didn’t dedicate specific time each week to preview my upcoming week for specific appointments or other day/time-sensitive commitments. I took a quick look in my digital calendars in the evening to see what committed time slots I had for the next day and for a long time that was enough of a “look ahead” for me.
I decided a few months into the pandemic and working remotely that it was time to change this. There had been so much uncertainty in the world, and as a result, in my work (we switched from face-to-face to online teaching nearly overnight and my office led the efforts related to this for the college), that I really longed for the stability of knowing about at least some of my commitments ahead of time, and more than just the day before. So I switched things up, instead of occasionally looking at my upcoming day’s appointments the night before, I set aside time each Sunday afternoon for my weekly preview.
Here’s how it’s working right now:
1. I set aside 20-45 minutes each Sunday afternoon for my Weekly Preview. The amount of time depends on the number of appointments and if there’s any prep work I need to do to be ready for the meetings.
3. I review my Outlook and Google calendars and add entries to my Meeting Notes Notion database (team meetings) and my MR-Meetings Notion database (personal & business-related meetings) on the particular day & time when the meeting is scheduled to take place (see screenshot below).
I include these databases as embeds within my daily Notion dashboard and display them as Kanban boards so it makes it super simple to see what I have an when and it’s a quick click to start taking meeting notes when it’s time for the appointment.