Urgent + Important = DO IT
This is what you need to make sure you get done today (or tomorrow at the latest) if nothing else.
- Write a blog post due tomorrow
- Finish a project proposal
- Respond to client emails
Not urgent + Important = Schedule
These things will affect you long term. If you have time in the day after you have tackled
“Urgent + Important”, you can get to these or, if it is immediately in your schedule JFDI
- Sign up for a professional development course
- Attend a networking event
- Improvements to a personal project
- Meet friends
Urgent + Not important = Delegate
If you have never delegated, this can be hard, and this is where sites like Fiverr
will help you get started.
And if you are fortunate enough to have a profitable business hire someone to help you with these things. Your work can be more impactful elsewhere. Once you get someone started here, you’ll see how many things can make it into this segment. 😉
- Uploading blog posts
- Transcribing meeting notes
- Reading non-client emails
Not urgent + Not important = Delete
Just don’t do this stuff. It might be scary at first, but you are busy! Start saying no to this stuff. You can’t do everything!
- Getting email inbox to zero unread
- Attending a status meeting
- Sharing status approvals
Don’t use the same matrix for your personal and business life; that usually leads to people neglecting the most critical thing - living their lives.
Free downloadable template
You can download a free pdf template here
to print off or use on your tablet to help you prioritise. 🚀
Why is it called the Eisenhower Matrix?
The Eisenhower Matrix is named after the 34th President of the United States, Dwight D. Eisenhower; in a 1954 speech, Eisenhower quoted an unnamed university president who said, “I have two kinds of problems, the urgent and the important. The urgent are not important, and the important are never urgent.” In his best-selling book The 7 Habits of Highly Effective People
, Stephen Covey repackaged Eisenhower’s insights into a simple tool to prioritise tasks, now known as the Eisenhower Matrix.