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It's all about timing ⏰ | Grab a Coffee ☕️ #15

Grab a Coffee ☕️
While I am writing this newsletter, I am on my way to the north of Norway. The reason for this trip is that in May and June there is the midnight sun, which means that the day has literally 24 hours, because the sun does not set, if at all, it touches the horizon once.
This trip requires a lot of organization and good timing, because in addition to the adventure itself, I work from the road as a digital nomad and have accordingly many tasks to do.
That’s why this time it’s all about timing in remote work and UX design.
And now is the perfect time for a good cup of coffee ☕️. Are you in?

📒 Scheduling like a president
If your to-do list is getting longer and longer and you don’t know where to start, you feel like me and I’m sure like many others out there.
What could be helpful for you is a better system to prioritize your tasks, like a decision support for what to do next.
To make better and easier decisions and to focus on the right things, the Eisenhower Matrix is a good method. It’s said that it was invented by the 34th president of the USA (guess his name 😉) and helped him to evaluate decisions based on importance and urgency on a daily basis.
Now you may not be a president, but you’re supposed to set big goals, so today we’re going as high as we can 😉.
The Eisenhower Matrix consists of the four fields:
  • Do first
  • Schedule
  • Delegate
  • Don’t do
By dividing your tasks into these four points and determining what you have to do, what you should do later, and which tasks you can delegate to others, you get rid of endless lists. 
In addition, you also specify what you are not going to do. This is very important, because you eliminate these issues from the beginning, instead of carrying them around with you all day, knowing that you won’t get to them anyway! ✅
Eisenhower Matrix App
Do you prefer some more explanation? Here’s a short video guide of the Eisenhower matrix.
The Eisenhower matrix: How to manage your tasks with EISENHOWER
The Eisenhower matrix: How to manage your tasks with EISENHOWER
🍅 Tomatos against procrastination
Actually, there wouldn’t be any stress at all if we didn’t put things off all too often until we suddenly run out of time. But who doesn’t know it, sometimes we just can’t manage to do everything immediately and put off supposedly important things. And then it becomes stressful.
Do you also get tired of this? I’ve gotten into the habit of using the Pomodoro technique to divide my day into small slices as often as possible - just like cutting a tomato into slices. After each slice or time unit you take a short break 🍅 and after several slices you take a longer break 🍅🍅🍅.
A pomodoro cycle:
  • 25 min — Work
  • 5 min — Break
  • 25 min — Work
  • 5 min — Break
  • 25 min — Work
  • 15 min — Break
With the help of the Pomodoro technique, you divide your day into meaningful time slots that are long enough to work productively and, above all, focused on a task, but short enough to be able to perform several repetitions of the time slots.
There are some great pomodoro timers out there and I can highly recommend, which is really a great and free to use software for time boxing your day. — an online Pomodoro Timer to boost your productivity
🧳 Work and travel - my 2 best time hacks
Task prioritization and focus time are important when it comes to working effectively and efficiently. But when I work and travel as a digital nomad, I also need to be organized.
My 3 best time hacks when I’m traveling and working:
Getting up early
Getting up very early and traveling before I start work, for example. An hour or two on the road before I start my workday help me to change location without being stuck in rush hours.
Another advantage of getting up early is the fact that you can start working very early. My energy level is high in the morning and I love the feeling to tick off things before lunch. Gives me freedom for unplanned tasks in the afternoon. 😉
Meeting buffer
Scheduling meetings with enough buffer. Since I don’t always know what the Wi-Fi or mobile network will be like at my next work location while traveling, I usually plan enough time before meetings to be able to look for an alternative location if necessary.
Set focus time
Instead of jumping from one task to another, I set focus times. Sometimes these are in the morning, sometimes in the afternoon. But always these blocked and meeting free times are at least 2 hours long. Extremely productive in combination with the Pomodoro technique.
🕰 Okay, time's over!
Thank you so much for reading so far and I hope you got some insights into my work, travel and timing hacks and that you can use some of them to optimize your daily work load. Because that’s the goal I want to achieve: sharing with others to grow together. 🚀
If you would like to support my mission and with that help other people to find their way into UX/UI industry, you can do so by simply buying me a coffee. ☕️
🚀☕️ Become a Supporter! 🚀☕️
Want to get more insights? Follow me on Twitter or Instagram and please share the Grab a Coffee ☕️ newsletter with your friends, colleagues and all other people who could be interested.
See you next week with new topics and an amazingly good cup of coffee. ☕️
Marina 👋
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Marina @marina_kdot

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Ch. de la Plâtrière 3 | 1981 Vex |Switzerland 🇨🇭